Associate, Hotels & Meetings (External Agency Staff)
The National Football LeagueNew York, New York, United States · Posted 1 month agoDescription
The NFL Live Events team is responsible for the planning and execution of the league’s tentpole events and International Games. The Associate position plays an integral role in supporting the Events team with the execution of all tentpole events and executive meetings with a focus on hotel management, meeting planning and execution.
This is a long-term hourly contract opportunity based onsite at the NFL League Office in New York, NY.
Responsibilities:
- Manage the execution of 100+ hotel contracts for future Super Bowl and Draft bids and assist with onboarding process through our supplier portal.
- Assist with the RFP process and hotel sourcing strategy for NFL International Games, which includes identifying and securing staff, vendor, and headquarters hotel accommodations while managing contract negotiations, and working with Finance on budget considerations.
- Support the Super Bowl hotel assignment process by working closely with departments and partners assigning 20,000 rooms.
- Manage hotel reservations for 800+ attendees at all tentpole events which include Super Bowl, Pro Bowl, Combine, Draft, Flag Championships, Hall of Fame, Kickoff, International games and meetings.
- Execute Super Bowl headquarter hotel operations that include contract management, hotel reservations, meeting space logistics, food & beverage, signage, and vendor coordination.
- Coordinate planning meetings across all tentpole events for current year and future. This entails sourcing hotels through our RFP platform and tracking proposals.
- Lead effort for on-site event management for Owners Meetings and department meetings including room block management, client check-in, credential distribution, and registration.
- Attend all planning meetings, as needed for current and future tentpole events and outline goals and objectives for each trip.
- Work cross functionally with various internal departments on meetings throughout the year.
- Reconcile budgets and invoices with finance team on for all tentpole events and meetings.
- Support the team in various capacities including contract management, updating the special events calendar and tracking budgets.
Required Qualifications:
- Bachelor’s degree
- Minimum 2 years of hotel with a focus on room management and function room operations
- Adept at contract negotiations and proven experience working with hotel contracts
- Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management
- Ability to manage multiple projects in a fast-paced, high-pressure environment
- Ability to lead others and collaborate with a variety of groups at different levels
- Strong organizational and presentation skills
- Strong writing and communications skills
- Proactive self-starter who works well within a team, strong interpersonal skills
Preferred Qualifications:
- Experience with hotel contracts, negotiating, and meeting planning
- Experience with Meeting Evolution, Cvent or other event registration sites
- Strong Microsoft Excel and PowerPoint skills
- C level/VIP management and service
- Knowledge in RFP creation and process
Other Key Attributes / Talent Characteristics:
- Team player with positive attitude
- High energy
- Entrepreneurial spirit
- Strong work ethic
Physical Demands:
This is a Special Events hotel and VIP management role, at times may require physicality. This could involve lifting, long hours of standing and physical movement during an event and extensive travel requirements.
Travel:
Significant domestic and international travel required, including some weekends, up to 50%. Several weeks on the road during event delivery.
Terms /Expected Hours of Work:
This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment are handled by the agency. The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.
Salary / Pay Range:
This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.
Benefits Information
To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITS
At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.
NO RELOCATION ASSISTANCE WILL BE PROVIDED.
The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.
WHO WE ARE:
NFL Core Values:
- Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.
- Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.
- Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.
- Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.
NFL Leadership Attributes:
- Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.
- Execute: We take action with precision, delivering results that drive our goals forward.
- Inspire: We motivate others through vision, energy, and a commitment to excellence.
- Live Our Values: We embody our core principles in every decision and action.
- Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.
- Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact
WHO YOU ARE:
Talent Attributes: What we expect for our employees:
- Embody an enthusiastic, proactive can-do attitude
- Embrace grit, free from ego or entitlement
- Excel as a relationship builder, with the ability to influence
- Eager learner, driven by passion rather than just ambition
- Encompasses an incredible work ethic with an agile mindset
Similar jobs
Est. 127,500 USD
The NFL is seeking a Senior Manager of Event Production to support the delivery and management of the NFL’s U.S.-based tentpole events as well as Latin America, Australia, and Asia, with a primary focus on fan experience…
Est. 35,000 USD
Summary/Objective This role will support the NFL’s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order t…
Est. 80,000 GBP
The NFL Event Operations team is seeking an experienced and highly organized Senior Manager of Event Operations to lead the planning, overlay and delivery of NFL International Games across the UK and Europe. Reporting to…
Est. 55,000 GBP
The Manager, Hospitality (UK) will play a key role in the planning, delivery, and execution of NFL Premium and VIP Hospitality programs for the NFL's international games and events. This individual will oversee guest exp…
Est. 102,500 USD
The Manager, Global Sponsorship New Business Development, is a key member of the Business Development team responsible for generating revenue by developing and selling integrated marketing partnerships for the NFL global…
Est. 275,000 USD
The Vice President, Corporate Strategy will play a central role in developing and shaping the League’s long-term strategy and evaluating the opportunities, risks, and structural changes that may affect its future growth,…
Est. 35,000 USD
The Seasonal Recruiter will lead seasonal recruitment efforts for various NFL offices. In this role, you will be a talent advisor and build strong relationships with the senior management team. The successful candidate w…
Est. 142,500 USD
We are seeking a highly motivated Manager, International Data & Strategy, to lead and scale the NFL’s international managed model as part of a transformative enterprise initiative. In this role, you will partner clos…
Est. 180,000 USD
The National Football League (NFL) is seeking an experienced international marketing leader to play a key role in operating and scaling its International 1:1 Club Managed Services function. This role leads day-to-day exe…
Est. 90,000 USD
The primary function of this role is to support the financial planning and analysis activities for the Global Partnerships departments. This role leads forecasting, budgeting, and long-range planning deliverables, provid…
Est. 165,000 USD
The Senior Creative Director, NFL Brand Experience, shares in the leadership of the NFL’s in-house creative agency. The Brand Experience team is responsible for setting the creative foundation and story for nearly every…
Est. 150,000 USD
The NFL is accelerating the growth of flag football as one of the world's fastest-growing sports and a cornerstone of the future of football. With flag football set to debut at the Los Angeles 2028 Olympic Games, expandi…
Est. 107,500 USD
The NFL Media Distribution department oversees the strategy, deal execution, and licensing of NFL content across all media platforms. Its core mandate is to grow the business of the National Football League by distributi…
Est. 35,000 USD
The Seasonal Recruiter will lead seasonal recruitment efforts for various NFL offices. In this role, you will be a talent advisor and build strong relationships with the senior management team. The successful candidate w…
Est. 80,000 GBP
The Senior Manager, Global Sponsorship & New Business Development is a key member of the NFL's Global Sponsorship Business Development team, responsible for driving revenue through the development and sale of integra…
Est. 25,200 USD
The NFL Foundation Fellow will focus on administrative work to help support the operations and grant programs of the NFL Foundation charitable organization. This includes work within and outside of the NFL Foundation Gra…
Est. 115,000 USD
The Manager, Digital Strategy and Business Development plays a critical role in the development of NFL Digital Media platforms short- and long-term strategic approach. The role will require a deep understanding of user d…
Est. 33,375 USD
Assist with coordination of NFL games and programs to int’l broadcast partners. You will work with each broadcast partner to coordinate delivery of content according to their respective NFL rights agreement. Responsible…
Est. 155,000 USD
Fan Engagement Data Science turns fan behavior into the strategies that shape how millions of fans experience the NFL. In this role, you'll sit at the center of that work, partnering with our NYC team and stakeholders ac…
Est. 52,250 USD
The Production Manager is responsible for overseeing production-related planning, logistics, on-site execution and budgets for NFL Media. They collaborate with various departments to ensure strategic planning and decisio…
Reporting to the Head of Commercial Corporate Partnerships for NFL Canada, the Manager, Corporate Partnerships is accountable to support and enable each of our corporate sponsors’ activations in a given season. Towards o…
Est. 97,500 USD
The NFL is seeking a Manager, Flag Football to play a key role in driving the growth of youth flag football. This individual will be responsible for growing global youth participation, with a focus on the U.S., and is a…
Est. 28,000 USD
The NFL is seeking a Seasonal Vertical Video editor and programmer to work with the Digital Video team on producing content for the NFL's YouTube and social channels, focusing on the ideation, curation, and execution of…
Est. 37,000 USD
The NFL Digital Media group seeks a dynamic Product Operations Coordinator to provide crucial support across various platforms including NFL.com, the NFL app, NFL Fantasy, and Club Sites. This role will be integral in co…
Est. 80,000 EUR
The Senior Manager, Commercial Accounts will be responsible for successfully managing all partners who have sponsorship rights in France to meet annual revenue targets. The role will require someone who possesses strong…
Est. 275,000 USD
The VP (Vice President), Product & Design will lead product experience and roadmap development across the NFL’s portfolio of digital products and platforms, translating vision and strategy into scalable execution. As…
Est. 54,000 USD
Overview: We are looking for a proactive and detail-oriented HR Operations Coordinator to join our Shared Services team. This role is helping to enhance the NFL employee experience and scale our HR capabilities. You will…
Est. 22,500 USD
The NFL Digital Media group is seeking a coordinator to assist with supporting various platforms at NFL Media with a focus on customer support for NFL+ and NFL owned and operated apps. This person will be expected to imm…
Est. 210,000 USD
The NFL is seeking a strategic, highly experienced, analytically grounded, innovative and highly collaborative senior marketing leader to serve as Sr. Director of Product Marketing for NFL DTC. This role will lead produc…
Est. 185,000 USD
The NFL Cybersecurity Operations team is responsible for safeguarding the organization's digital assets by ensuring the confidentiality, integrity, and availability of critical data, systems, and services. Through contin…