Senior Project Manager - Soho Farmhouse New York

The Role…

Reporting to the Soho Farmhouse New York Project Director (and ultimately to the Americas Development Director), the individual will assume responsibility for the successful day to day project management and execution of Soho Farmhouse New York in the Hudson Valley, targeted to open by Q2 2028.

The role will offer full project lifecycle experience, working with an established in-house development team on the delivery of a large-scale land- and multi-building hotel resort development.

The Senior Project Manager will lead and coordinate across in-house design and development team(s) as well as the wider project consultant team(s) and other project stakeholders, to ensure the project is delivered to the agreed programme, budget and quality standards. Most importantly, the role will be the direct relationship-holder with all appointed general contractors, specialty trades and the role is structured as the technical and construction execution-oriented “#2” to the Project Director, is site-based and is directly accountable for implementing the project as designed and engineered.

The individual can rely on support from an experienced development team, but is expected to be a self-starter, motivated and capable of working autonomously. The role will offer an exceptional opportunity to develop a well-rounded skill set encompassing planning, design, procurement, construction and handover / operation phases.

Business Leader

• Clear communicator, conveying design and construction standards and requirements. Provide thoughtful and expert led decision making to reduce to an absolute minimum any design mistakes / flaws, saving time and money throughout the project. You will use experience from previous roles as well as notes from a thorough and detailed review of all build, design and operational issues/learnings from the management team.

Design / Operations Integration

• A collaborative partnership with the key Design and Operations directors executing the project is essential to the role. Responsible today to implement forward-looking, future-proofing design and operational decisions that consider the 5- and 10-year horizons of project life.

Communication

• Proactive and inclusive communication across core design and development team is paramount. Must be simultaneously solutions-oriented and consensus-minded, driving critical decision-making amongst stakeholders to keep the project moving forward. This includes the proactive monitoring and reporting of known or anticipated risks / opportunities throughout the project duration, encouraging collaborative problem-solving and opportunity-optimization.

Main Duties

• Manage the General Contractor and trade subcontractors on site through pre-construction, construction, commissioning and closeout.
• Serve as the primary day-to-day point of contact for the General Contractor and trade subcontractors on site.
• Coordinate administrative requirements with subcontractors and vendors, establishing and maintaining working relationships throughout construction.
• Oversee day-to-day site activity in coordination with the Superintendent, ensuring work is executed safely, on schedule, and to spec.
• Monitor jobsite safety compliance across all contractors, subcontractors, and vendors, including verifying appropriate training and site clearance.
• Identify, escalate, and resolve field issues, disputes, construction problems, and project risk as they arise on site to prevent potential delays.
• Lead weekly site progress and coordination meetings with the GC, trade contractors, and design/consultant team.
• Coordinate material and equipment procurement and delivery timelines to keep installations on schedule.
• Ensure the General Contractor and subcontractors perform in line with their contract documents and project drawings.

Development & Delivery Excellence

• Prepare and issue RFPs and bid packages for trade and vendor scopes.
• Compare contractor and subcontractor bids and proposals, and lead buyout negotiations through to awarded trade and vendor contracts.
• Prepare, negotiate, and process Letters of Intent and contract agreements with awarded subcontractors and vendors.
• Review and respond to submittals, RFIs, and shop drawings, coordinating input between the design team, consultants, and the field.
• Develop and maintain the project's master construction schedule, including rolling 4-week look-aheads, and communicate schedule changes to affected parties.
• Prepare, track, and process change order proposals for owner review and approval.
• Review and verify contractor and subcontractor payment applications (AIAs) for accuracy before approval.
• Monitor the construction project budget, tracking costs against approved budget and reporting variations.
• Track punch list items through to completion and compile closeout documentation ahead of handover to operations.
• Oversee delivery and handover of projects by a fit-out contractor (or the main contractor) to the operations team ensuring all quality control and snagging is fulfilled.

Experience Required

• 8+ years experience in a Construction Manager, Project Manager, Development Manager or similar type role leading large-scale redevelopments for a major construction or development company
• Proven track record of 5+ successfully executed, Tri-State area-based construction and/or re-development projects, including extensive Shell & Core, high-end residential / hospitality Fitout experience
• Historic renovation experience is a must
• Intimate understanding of New York State building codes
• Extensive experience in negotiating multi-trade construction packages and maintains existing relationships with wider GC / trade network in Tri-State area
• Experience working in a global hospitality, lifestyle or luxury brand environment
• Strong understanding of legal, financial, and design aspects of hospitality development
• Exceptional leadership, negotiation, and stakeholder management skills
• Experience with project management tools and enterprise reporting systems
• Ability to travel within the United States and 2-4 times per year internationally
• Masters Degree in Construction Management, Real Estate Development, Architecture, Business Administration, Engineering or related field

Why work with us...

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.

• Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
• Paid Time Off: Full- Time Employees have sick day's + vacation days
• Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
• Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
• Learning & Development: An extensive range of internally and externally run courses are available for all employees.
• Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
• Team Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.