Recruitment Operations Lead (12-month contract)

Sydney, New South Wales, Australia · Posted 3 months ago

Full-time

Description

The key to Optiver's success as a leading market maker is our People. The Recruitment team is responsible for hiring top talent from around the world and creating a best in-class candidate experience through operational excellence.

We are looking for a motivated operations leader, to drive improvement in the operations of end-end recruitment workflow. The right individual will be a strategic problem solver who is able to think critically in a fast-paced work environment.

What you’ll work on

As the Recruitment Operations Lead, you’ll partner with APAC recruitment leads, the regional Campus Talent Project group, and the wider People team to support hiring strategy and drive operational improvement across the recruitment lifecycle.

Working closely with Recruitment Coordinators across our APAC offices, you’ll provide operational guidance and drive consistency and continuous improvement across the recruitment lifecycle. You’ll also collaborate with global recruitment operations counterparts to deliver regional and global initiatives and identify opportunities for alignment across our operating model.

You’ll be responsible for:

Lead improvements in day-to-day recruitment operations, processes, and technologies to support our end-to-end talent acquisition strategy, ensuring efficiency and competitive advantage.
Streamline workflows and enhance efficiency by partnering with the People Analytics team to improve reporting, data analysis, and decision-making.

Dive into day-to-day recruitment operations to troubleshoot issues, manage escalations, and ensure operational excellence across the hiring process.

Identify opportunities for automation and digitisation to reduce manual tasks and accelerate recruitment processes.
Collaborate with recruiting operations counter parts in Europe and the US to deploy new regional and global tools, processes, and technologies, enhancing the recruitment cycle’s efficiency.
Partner with APAC Recruitment leads to prioritize scalable projects that align with and support our strategic goals.
Work closely with People function leadership to ensure recruitment operations align with broader organisational objectives.
Collaborate with HR and other internal teams to ensure a seamless candidate journey from recruitment to onboarding.
Oversee recruitment risk and control frameworks, working with the Operational Risk Management team to ensure compliance and continuous improvement.
Perform regular audits of the Applicant Tracking System (ATS) to maintain accuracy, functionality, and user satisfaction.
Enhance and maintain documentation that supports recruitment processes and improves team efficiency.
Train recruitment team members and relevant stakeholders on new tools, processes, and system functionalities, acting as the primary point of contact for recruiting tool support and troubleshooting.

Who you are

Bachelor’s degree preferred with 4+ years of experience in recruitment operations or HR operations.
Experience managing Applicant Tracking Systems (ATS, Greenhouse preferred) and other recruiting technologies.
Strong understanding of recruitment technologies and best practices.
Strong Microsoft Office Suite skills, particularly Excel.
Effective verbal and written communication skills, capable of adapting communication style to suit different audiences.

Comfortable operating both strategically and tactically, with a willingness to get into the detail and resolve operational challenges.

Proven ability to drive improvement in processes, cultivating a culture of continuous improvement.
An attention to detail with strong analytical and critical thinking skills.
Experience handling competing priorities and productively working in a challenging, fast-paced environment.

What you’ll get

You’ll join a culture of collaboration and excellence, where you’ll be surrounded by curious thinkers and creative problem solvers. Driven by a passion for continuous improvement, you’ll thrive in a supportive, high-performing environment alongside talented colleagues, working collectively to tackle the toughest problems in the financial markets.

In return for your expertise, you will be offered a competitive salary package as well as access to a plethora range of Optiver- perks, including:

A competitive renumeration salary package
Daily breakfast, lunch, and an in-house barista.
Gym membership, plus weekly chair massages.
Continuous learning, development and upskilling opportunities.
Regular social events, including a company trip every two years.
A fun, fast-paced team that loves what they do.

As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together.

Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities.