Inventory & Logistics Coordinator
Lola BlanketsNew York City, New York, United States · Posted 1 month agoDescription
About the Role
Lola Blankets, the creator of the world’s softest luxury faux fur blankets, is seeking an Inventory & Logistics Coordinator to own our end-to-end import program and ensure all shipments are booked, tracked, costed, and received correctly, from the moment a vendor confirms cargo-ready to the moment it’s received at a warehouse. This is a hands-on, high-volume role. You’ll coordinate directly with vendors on shipping schedules, manage freight forwarder partnerships, keep our ERP accurate on cost and timing for every PO, maintain records, and partner with warehouse and operations leadership to keep receiving and inventory tight. Success looks like clean, predictable imports process and a complete, audit-ready paper trail behind every shipment.
Core Responsibilities
Vendor & Freight Scheduling
- Partner closely with Lola Planning/Production team and vendors on production WIP, cargo ready dates, and freight pickups.
- Serve as the primary point of contact for vendors on all shipping-related questions.
Freight Forwarder Management
- Book and approve shipping routes and rates with freight forwarders.
- Review and approve forwarder invoices against contracted rates; flag and resolve discrepancies.
- Track containers in transit and proactively communicate delays, issues, or routing changes.
- Manage forwarder performance — on-time rate, invoice accuracy, responsiveness — and hold them accountable.
Customs & Documentation
- Work with our customs broker to confirm correct import details and documentation for every shipment.
- Maintain complete, audit-ready documentation for every import PO: commercial invoice, packing list, bill of lading, arrival notice, entry summary, receipt details, and more. Partner with Accounting to quickly and efficiently provide all shipment-level information needed for audits, closes, and discrepancy resolution.
- Maintain a master shipment register for every container — entry number, entry date, import date, PO number(s), commercial invoice number(s), bill of lading, container number, HTS classification, country of origin, customs broker reference, and warehouse destination — as well as any customs rulings or broker correspondences.
- Ensure duty paid matches declared value and resolve any discrepancies with the broker.
ERP Costing & Schedule Management
- Own accurate date and schedule tracking in the ERP — incoterms date, ETA dates, and container delivery dates — so the rest of the business can plan against real schedules rather than estimates.
- Partner with Planning/Production team to ensure accurate landed cost (goods + freight + duty) in the ERP for every PO.
- Reconcile ERP records against actual invoices and duty paid; resolve discrepancies with accounting.
Warehouse Scheduling & Receiving
- Coordinate receiving schedules with the warehouse ahead of container arrival.
- Process receipt of inbound containers: confirm quantity and condition against PO and documentation.
- Partner with the Operations Manager to resolve receiving issues as they come up.
Inventory Accuracy & Process Execution
- Partner with Operations, Accounting, and warehouse teams to keep inventory accurate
- Run daily inventory reconciliation processes, escalate and help resolve discrepancies when they arise, and support periodic cycle counts.
This role will report to the Supply Chain and Operations Manager. This role will be hybrid 3 days per week in our offices in either Utah or New York City.
Qualifications
- Experience managing FOB ocean freight imports and working with external teams from production vendors to 3PL warehouse teams.
- Working knowledge of US customs entry, HTS classification, and duty calculation — comfortable working fluently with a customs broker (no license required).
- Comfortable standing up new process and recordkeeping infrastructure, not just maintaining what already exists — this role is being built as we shift from DDP to FOB.
- Strong ERP experience, including costing and scheduling/date-tracking modules.
- Comfortable owning vendor and forwarder relationships directly, with no hand-holding.
- Strong inventory fundamentals — receiving, cycle counts, reconciliation — with the instinct to spot when something doesn’t tie out.
- Extreme attention to detail and a passion for reconciliation work
- Positive, can-do, solution-oriented attitude and a natural excitement to solve problems
What We Offer
- Competitive salary (commensurate with experience)
- 21 days paid vacation + federal holidays
- Full health, dental, and vision benefits
- 16 weeks paid birth parent leave; 8 weeks non-birth parent leave
- 55% off Lola Blankets for friends and family
- Opportunities for career growth as Lola scales
Similar jobs
Est. 85,000 USD
About the Role Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We are seeking an Accounting Manager to own the company's cost of goods sold, inventory, and reven…
Est. 140,000 USD
About the Role Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We are seeking a Director of Commercial Operations to own the operational infrastructure powering…
Est. 85,000 USD
About the Role: Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We are seeking a Color & Print Designer to own color and print research, development, and des…
Est. 45,000 USD
About the Role As Sample Coordinator, you're the first person to touch what Lola makes next. Samples arrive from our manufacturing partners every week - new fabrics, lab dips, prototypes, pre-production units - and you'l…
Est. 140,000 USD
About the Role Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We're seeking a Director of Consumer Insights and Marketing Science to lead how we understand our…
Est. 140,000 USD
About the Role Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We are seeking a Director of GTM and Campaign Planning to own the go-to-market process end-to-end…
Est. 140,000 USD
About the Role Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We are seeking a Director of Consumer Insights and Marketing Science to own the measurement strate…
Est. 45,000 USD
About the Role Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We are seeking a Brand Ambassador, you're where Lola meets its customers — in person, hands-on, br…
Est. 85,000 USD
About the Role Lola Blankets is a fast-growing comfort and lifestyle brand on a mission to make the world a cozier place. We are seeking a Brand Designer to help shape how our brand looks, feels, and lives across every t…
Est. 100,000 USD
Job Title: Manager, Outbound Logistics About Bombas: Bombas is a comfort focused premium basics brand with a mission to help those in need. The company launched in 2013, after the founders learned that socks are the #1 m…
Est. 91,500 USD
About Mammoth Brands Mammoth Brands (formerly Harry’s Inc.) is the modern CPG company behind brands Harry’s, Flamingo, Lume, Mando, and Coterie. We’re building a new model—and home—brands, founders, and talent looking to…
About Catch Creation Catch Creation is a global eCommerce company built for the digital age. We create, grow, and manage online brands that inspire customers and deliver real value through exceptional products and experi…
Est. 85,000 USD
Trove Brands is a privately-held house of brands including BlenderBottle®, Owala®, Whiskware®, and Eco-Brite®. Our patented and best-selling products are designed to simplify and improve everyday life with leading-edge i…
Freight & Logistics Coordinator (US-LTL Focus) - Remote Description: Our mission is to help customers save time and money when purchasing commercial kitchen equipment and supplies by providing a customer-centric shop…
Est. 62,400 USD
Is this job for you? We are seeking an experienced, detail-oriented, and adaptable Production Assistant (Part-Time) to lead care and content label management, RFID/UPC coordination, and seasonal data tracking. This role…
Est. 55,000 USD
Join one of the fastest growing, most dynamic companies in the furniture industry. For over 25 years, Four Hands has been a leading designer and wholesaler of furniture and décor, helping people create spaces that feel l…
Est. 72,700 USD
About Flexport: At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with…
Est. 76,950 USD
About Flexport: At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with…
Est. 90,000 USD
Feastables is on a mission to create the world's most engaging brand. As the CPG industry teeters on the edge of transformation, trust has shifted from traditional corporate giants to innovative individual creators. With…
Est. 85,000 USD
About Ruggable: Ruggable is a leading direct-to-consumer e-commerce brand based in Los Angeles, California with an extraordinary track record of high, profitable growth. We pride ourselves on having an extremely loyal cu…
Est. 60,000 USD
Vita Coco is the leading coconut water brand in the world, built on a simple idea: bring better-for-you, natural hydration to more people. Since starting in 2004, we’ve grown into a global business with teams in New York…
Est. 62,400 USD
Clean luxury. Better for you. At Everlane, we believe luxury should be as effortless as it is conscious. We partner with ethical factories, work with premium, sustainably sourced materials, and strive to leave the indust…
Est. 65,000 USD
Trove Brands is a privately-held house of brands including BlenderBottle®, Owala®, Whiskware®, and Eco-Brite®. Our patented and best-selling products are designed to simplify and improve everyday life with leading-edge i…
Est. 92,500 USD
Real people. Real service. At SupplyHouse.com, we value every individual team member and cultivate a community where people come first. Led by our core values of Generosity, Respect, Innovation, Teamwork, and GRIT, we’re…
As a member of the ShipBob Team, you will... Grow with an Ownership Mindset: We champion continuous learning and innovation. You'll take on real problems, create tangible solutions, and drive results that move the needle…
Est. 125,000 USD
About Flexport: At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with…
Est. 65,000 GBP
Founded in 2020, unybrands is the next-generation brand accelerator platform built to acquire, integrate, and scale digital-first consumer brands. Headquartered in Miami, with offices in New York, London, Berlin, and She…
Est. 60,000 USD
About Flexport: At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with…
Est. 75,000 USD
Trove Brands is a privately-held house of brands including BlenderBottle®, Owala®, Whiskware®, and Eco-Brite®. Our patented and best-selling products are designed to simplify and improve everyday life with leading-edge i…
Est. 85,000 USD
As a member of the ShipBob Team, you will... Grow with an Ownership Mindset: We champion continuous learning and innovation. You'll take on real problems, create tangible solutions, and drive results that move the needle…