Estimate and Procurement Manager - Treehouse
Treehouse Fabrication & ScenicLos Angeles, California, United States · Posted 16 days agoDescription
Building with Perspective - Treehouse Fabrication & Scenic is a seasoned team of craftsmen and craftswomen who transform impressive visions into tangible realities, delivering custom-fabricated environments for both brands and agencies
Summary of Position:
The Estimating & Procurement Manager is responsible for developing accurate project estimates, maintaining consistent project budgets in NetSuite, and managing the sourcing and purchasing of materials, rentals, and subcontracted services.
This role works closely with project management, design, production, and accounting to ensure projects are priced accurately, purchasing is planned proactively, vendor costs are controlled, and project expenses are properly tracked. The position plays a key role in reducing COGS, limiting unnecessary last-minute spending, managing vendor relationships, and improving visibility into committed and actual project costs.
Job Responsibilities:
Estimating & Budget Development
- Develop detailed project estimates covering labor, materials, subcontractors, rentals, transportation, installation, and other project-related costs.
- Review scopes of work, drawings, specifications, schedules, and client requirements to identify anticipated project costs.
- Create RFP folders and organizing client assets
- Coordinate with Project Managers, Technical Designers, and production leadership to confirm construction methods, labor requirements, material needs, and project assumptions.
- Obtain vendor, subcontractor, rental, and material pricing to support accurate and competitive estimates.
- Enter estimates and project budgets into NetSuite using established formatting, cost categories, and financial tracking procedures.
- Prepare MSAs and SOWs from approved company templates.
- Clearly document estimate assumptions, exclusions, allowances, vendor quotes, and pricing qualifications.
- Revise estimates and budgets as project scope, drawings, schedules, or client requirements change.
- Support the handoff of approved estimates and budgets to Project Managers, production teams, and accounting.
- Review estimated costs against actual project expenses to identify variances and improve the accuracy of future estimates.
Procurement and Vendor Management
- Source materials, equipment, rentals, transportation, and subcontracted services for active and upcoming projects.
- Evaluate vendors based on pricing, quality, availability, lead times, reliability, payment terms, and project requirements.
- Develop and maintain strong relationships with suppliers, subcontractors, rental companies, and service providers.
- Negotiate pricing, payment terms, delivery costs, volume discounts, and preferred-vendor agreements.
- Procuring printing, logistics, specialty items, rentals, travel, engineering, and other non-fabrication elements.
- Book project travel.
- Regularly compare vendors and sourcing options to identify opportunities to reduce COGS without compromising quality, safety, or project schedules.
- Coordinate purchasing with Project Managers and production leadership to ensure materials and services are secured before they are needed.
Cost Control and Spending Management
- Create and maintain accurate purchase orders in NetSuite for materials, rentals, subcontractors, transportation, and other project-related purchases.
- Monitor purchasing activity to ensure project expenditures remain aligned with approved estimates and budgets.
- Review urgent purchasing requests to confirm necessity, budget availability, and whether a more cost-effective sourcing option is available.
- Reduce unnecessary retail purchases and supply runs from vendors such as Home Depot by improving material forecasting, advance purchasing, and vendor coordination.
- Participating in project kickoff meetings and communicating budget, purchasing, and delivery information.
- Monitor the purchasing and usage of commonly used shop expendables, including screws, adhesives, fasteners, blades, abrasives, hardware, finishing supplies, and other consumable materials.
Qualifications:
- Experience in estimating, procurement, purchasing, project budgeting, or a related role.
- Experience in custom fabrication, experiential production, scenic fabrication, construction, events, or another project-based industry is preferred.
- Strong understanding of labor, material, subcontractor, rental, transportation, and logistics costs.
- Ability to read and interpret drawings, scopes of work, specifications, schedules, and other project documentation.
- Experience using NetSuite or comparable enterprise resource planning, purchasing, or budgeting software is preferred.
- Strong numerical, analytical, organizational, and problem-solving skills.
- Strong attention to detail and commitment to accurate documentation.
- Ability to manage multiple estimates, project budgets, purchase orders, vendors, and deadlines simultaneously.
- Strong vendor-management and negotiation skills.
- Ability to identify cost-saving opportunities while maintaining project quality and schedule requirements.
- Proficiency with spreadsheets, estimating tools, purchasing documentation, and financial reports.
- Ability to work collaboratively across project management, design, production, shop operations, and accounting.
- Strong leadership experience.
Requirements:
- Must be able to remain in a stationary position 50% or more of the time
- Ability to work overtime when needed
- Valid driver’s license and a safe driving record
- Must be willing to travel
Work Environment:
- Some areas of the job site may be hazardous so protective gear should be worn when appropriate
- Shift may vary from day to evenings
- Weekend hours will be required
- Standard 40-hour workweek applies, though overtime may be necessary
Location: This is an in-person role based in Los Angeles.
Diversity, Equity, Inclusion and Belonging:
At Treehouse, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.
Perks & Benefits:
- Health & Wellness Benefits
- 401k Match
- Paid Company holidays & PTO Package
Salary Estimation: [$80,000.00 - $90,000.00 per year]
Treehouse intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented hourly range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.
Similar jobs
Est. 85,000 USD
Building with Perspective - Treehouse Fabrication & Scenic is a seasoned team of craftsmen and craftswomen who transform impressive visions into tangible realities, delivering custom-fabricated environments for both…
Est. 142,500 USD
Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages…
Est. 117,500 USD
Company Overview At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownershi…
Est. 85,000 USD
Company Overview At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownershi…
Est. 83,200 USD
About Re:Build At Re:Build, our mission is to ensure the next generation of important products are made, at scale, in America. We are laying the foundation for a better future for our customers, employees, and communitie…
Est. 117,500 USD
Company Overview At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownershi…
Est. 225,000 USD
Jump Trading Group is committed to world class research. We empower exceptional talents in Mathematics, Physics, and Computer Science to seek scientific boundaries, push through them, and apply cutting edge research to g…
Est. 275,000 USD
Squarespace is looking for a seasoned Director of Strategic Procurement to lead and elevate the company's Procurement function. In this role, you will be responsible for developing and executing enterprise-wide sourcing…
Est. 120,000 USD
GeoStabilization International (GSI), Access Limited, and RoadGuard together form a leading infrastructure solutions platform dedicated to protecting people and strengthening critical infrastructure across North America…
Est. 115,000 USD
GeoStabilization International (GSI), Access Limited, and RoadGuard together form a leading infrastructure solutions platform dedicated to protecting people and strengthening critical infrastructure across North America…
Est. 120,000 USD
SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this poss…
Est. 95,000 USD
Job Title: Senior Commercial Electrical Estimator Company: Loenbro, LLC Business Unit/Department: Estimating Location: Centennial, COReports to: Chief Estimator Employment Type: Full-Time FLSA Classification: Exempt Abou…
Est. 85,000 USD
About Us Founded in 1988, Marketech International Corp. (MIC) is a global technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects. MIC provi…
Est. 85,000 USD
It’s an exciting time to join MGAC! MGAC is a global boutique consultancy dedicated to managing and representing our clients’ best interests. Our success is rooted in hiring exceptional people who are driven to do challe…
Est. 144,875 USD
The Director, Construction Management will oversee the Construction team which manages all ongoing construction and major renovation projects within the HelloFresh network. This includes capital improvements & all on…
Est. 100,000 USD
About Parametrix Parametrix is a 100% employee-owned consulting firm helping clients deliver resilient infrastructure, vibrant and livable communities, and environmentally sustainable solutions. We are a team of professi…
Est. 120,000 USD
Hermanson Company is a standout Mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family owned sheet metal contractor to a partner led ful…
Est. 115,000 USD
Build the Future with Us — EquipmentShare is Hiring a Construction Project Manager - Owners Representative At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build somethin…
Est. 65,000 USD
Build the Future with Us — EquipmentShare is Hiring a Construction Foreman At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before…
Est. 65,000 USD
Build the Future with Us — EquipmentShare is Hiring a Construction Foreman At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before…
Est. 65,000 USD
Build the Future with Us — EquipmentShare is Hiring a Construction Foreman At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before…
Build the Future with Us — EquipmentShare is Hiring a Construction Foreman At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before…
Est. 115,000 USD
Company: Loenbro, LLCBusiness Unit/Department: Location: Franklin, TNReports to: VP, Pre-ConstructionEmployment Type: Full-TimeFLSA Classification: Exempt About Loenbro Loenbro is a trusted, long-term construction lifecy…
Est. 114,913 USD
The Senior Construction Manager will oversee multiple construction and CAPEX projects. This will include capital improvement projects, MEP upgrades, retrofits & renovations, and new builds. The Senior Construction Ma…
Est. 61,441 USD
At Relativity Space, we’re building rockets to serve today’s needs and tomorrow’s breakthroughs. Our Terran R vehicle will deliver customer payloads to orbit, meeting the growing demand for launch capacity. But that’s ju…
Est. 115,000 USD
Job Title: Chief Estimator - Industrial Electrical Company: Loenbro, LLCBusiness Unit/Department: Location: Gilbert, Arizona Reports to: Pre-Construction Director Employment Type: Full TimeFLSA Classification: Exempt Abo…
Est. 80,000 USD
Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your po…
Est. 75,000 USD
Company Overview At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownershi…
Est. 85,000 USD
B&S Site Development is a fast‑growing leader in large‑parcel, mission‑critical site development, delivering complex, time‑sensitive civil construction projects for some of the world’s most demanding clients. Since 2…
Est. 183,000 USD
At Relativity Space, we’re building rockets to serve today’s needs and tomorrow’s breakthroughs. Our Terran R vehicle will deliver customer payloads to orbit, meeting the growing demand for launch capacity. But that’s ju…