Executive Assistant, Speciality Travel & Events
NavanNew York, New York, United States · Posted 8 days agoDescription
We’re looking for an exceptional Executive Assistant to support two senior leaders at the center of one of our company’s highest-growth and most strategic areas: Specialty Travel & Events.
The SVP of Product, Specialty Travel & Events is based in San Francisco, while the SVP & GM of Meetings & Events is based in London. You’ll be based in New York and serve as the connective tissue between both leaders, helping them operate effectively across time zones, teams, and priorities.
You’ll be a strategic operator, trusted partner, and execution force multiplier for two executives navigating a fast-moving product and business organization. You’ll need to be equally comfortable managing a complex calendar, coordinating a global offsite, preparing an executive for a critical meeting, and chasing down an action item.
What You’ll Do:
Calendar & Time Management
- Own two complex, global calendars. Manage constantly shifting schedules across San Francisco, New York, London, and Berlin, making smart tradeoffs about where executive time is best spent.
- Prioritize ruthlessly. Protect time for deep work, product and operations strategy, customer conversations, leadership, and other high-leverage activities.
- Schedule with context. Understand why a meeting is happening, who needs to be there, and what needs to happen before it occurs rather than simply moving boxes around on a calendar.
- Prepare executives for every meeting. Gather or draft agendas, pre-reads, metrics, decisions, and relevant context from stakeholders ahead of time so both executives walk into meetings prepared to make decisions.
- Be the first line of defense for their inboxes. Filter cold outreach, supplier inquiries, scheduling requests, and other inbound noise; determine what requires attention and respond or route appropriately; send communications on behalf of the executives.
Team Operations & Event Logistics — The Execution Force
- Own high-impact events end to end. Plan and execute org and team offsites, global all-hands, leadership meetings, customer events, and partnership events–from venue selection and logistics through day-of execution.
- Coordinate global travel. Manage seamless end-to-end travel logistics for your execs, including flights, hotels, ground transportation, and dinners.
- Own expense operations. Ensure expenses are submitted, reconciled, and resolved accurately and on time.
- Run leadership operating rhythms. Track action items and decisions coming out of leadership meetings and follow up with cross-functional partners to ensure commitments turn into outcomes.
Executive Partnership
- Become a trusted extension of both executives. Understand their priorities, working styles, communication preferences, and operating rhythms well enough to anticipate needs before they are articulated.
- Connect the dots across organizations. Build strong relationships with Product, Engineering, Operations, Sales, Finance, People, and other cross-functional teams to make things happen quickly.
- Create leverage. Constantly look for ways to eliminate friction, improve operating processes, and give the executives more time to focus on strategy, customers, products, and their teams.
- Operate with discretion. Handle sensitive business and personnel information with sound judgment and absolute confidentiality.
What We’re Looking For:
- 3+ years of experience as an Executive Assistant, ideally supporting senior executives in a fast-paced technology, product, or high-growth environment.
- Ruthless prioritization. You can distinguish urgent from important, make smart tradeoffs, and protect executive attention without needing constant direction.
- Exceptional communication skills. You write clearly, concisely, and with the right level of urgency. You can draft executive communications that sound like the executive.
- Detail orientation without losing the big picture. You sweat the details while understanding why they matter.
- Global operating mindset. You’re comfortable working across time zones and cultures and understand that “9 a.m.” can mean very different things depending on who is involved.
- Proactive by default. You see around corners, anticipate problems, and solve them before they become problems.
- Calm under pressure. Plans change. Flights get cancelled. Executives get double-booked. Priorities shift. You stay composed, make decisions, and keep moving
- High standards, low ego, seriously fun. We expect excellence, move quickly, and take the work seriously. We also believe the best teams have a lot of fun together.
Why You'll Love This Role:
- Deep impact. Your ability to create order, focus, and leverage directly affects how effectively two senior leaders and their organizations execute.
- Unusual breadth. You’ll have exposure to product strategy, operations, commercial strategy, customers, and executive decision-making–not just calendar management.
- Global exposure. You’ll operate across San Francisco, New York, London, and teams around the world, working directly with senior leaders across the company.
- AI-forward culture. We expect our EAs to be power users of modern productivity and AI tools–and to continuously find new ways to automate, simplify, and improve how executives operate.
- Opportunities on special projects. Once you have a strong handle on all of the above job requirements, we will look for opportunities for you to jump into ambiguous, high-priority operational work where additional leverage is needed.
For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.
Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.
Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.
-
Your rights: If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email here. Your decision to do so will not affect how your candidacy is evaluated.
Please refer to our Candidate Privacy Notice for more information about our processing of personal data, and your rights.
Similar jobs
Est. 134,850 USD
We are looking for a highly proactive, organized, and tech-savvy Executive Assistant (EA) to partner directly with our head of Navan Travel Marketplace. In a fast-scaling technology and product organization, our leaders…
Est. 130,500 USD
About the Role The Specialty Travel & Events Business Operations team is built to solve our organization's most critical, emergent challenges across business, product, and operations. As a Senior Manager, you will ha…
Est. 130,500 USD
About the Role The Specialty Travel & Events Business Operations team is built to solve our organization's most critical, emergent challenges across business, product, and operations. As a Senior Manager, you will ha…
Est. 169,375 USD
The Senior Manager, GTM Strategy and Operations, is a high-impact, mission-critical role. Reporting to the CRO, Accounts, you will act as a force multiplier and trusted advisor, architecting and executing operational str…
Est. 122,500 USD
As a Commercial Account Manager your mission will be to drive revenue by ensuring your clients are happy, referenceable, and maximizing the value they take from the Navan platform. You will do this by building deep relat…
Est. 284,375 USD
Navan is seeking a dynamic and vision-driven VP of Global Solutions Consulting & Professional Services to lead, scale, and optimize our enterprise post-sales delivery ecosystem. This person will be a key leader withi…
Est. 153,125 USD
As an Enterprise Launch Manager on the Account Management team, you will be responsible for the successful implementation of our travel and expense platform with a portfolio of Enterprise customers. You will play an inte…
Est. 230,550 USD
We are looking for a highly strategic and technically proficient Director of Marketing Operations to serve as the dedicated operational powerhouse for our business. Based in our NYC or SF office, you will be the primary…
Est. 269,700 USD
Navan is looking for a Strategy & Operations Leader to partner directly with the Chief Information Officer (CIO). In this pivotal strategic role, you will act as the operational force multiplier for the IT and Techno…
Est. 80,000 GBP
About the Role The Business Operations team solves the Specialty Travel & Events team's most critical, emergent challenges across business, product, and operations. We are looking for a high-impact individual contrib…
Est. 153,125 USD
As a Account Manager, your mission will be to drive revenue by ensuring your clients are happy, referenceable, and maximizing the value they take from the Navan platform. You will do this by building deep relationships w…
Est. 278,400 USD
Navan is seeking a highly AI-savvy Internal AI Innovation Lead to drive an AI-first mindset across our workforce. In this role, you will combine deep familiarity with modern AI tools with a product management approach, b…
Est. 313,200 USD
Position Overview As our Senior Director of Data, you will serve as the strategic visionary and executive engine powering our company’s data transformation. In this high-impact leadership role, you will redefine how we l…
Est. 120,000 GBP
Navan is the all-in-one travel and expense management platform that powers the world’s leading businesses. By combining cutting-edge technology, corporate cards, and a modern traveler experience, Navan is disrupting trad…
Est. 196,875 USD
Navan sales organization is seeking a motivated and experienced Mid-Market Account Executive to join our growing team. This is an exciting opportunity to join the first and only all-in-one, people-first travel, corporate…
Est. 182,700 USD
We’re building the next generation of travel and expense (T&E) technology using AI and large language models. Our mobile platform blends cutting-edge AI with strong product and UX so travelers get an intelligent comp…
Est. 196,875 USD
Navan sales organization is seeking a motivated and experienced Mid-Market Account Executive to join our growing team. This is an exciting opportunity to join the first and only all-in-one, people-first travel, corporate…
Est. 170,625 USD
As an Enterprise Customer Success Manager, you will be a trusted advisor to key named/strategic customers, helping them succeed with our platform and ensuring they receive maximum value from our solution throughout their…
Est. 275,625 USD
Navan sales organization is seeking a motivated and experienced Enterprise Account Executive to join our growing team. This is an exciting opportunity to join as an early member of the Enterprise team enjoying rapid grow…
Est. 196,875 USD
Navan sales organization is seeking a motivated and experienced Mid-Market Account Executive to join our growing team. This is an exciting opportunity to join the first and only all-in-one, people-first travel, corporate…
Est. 80,000 USD
As a Commercial Account Manager your mission will be to drive revenue by ensuring your clients are happy, referenceable, and maximizing the value they take from the Navan platform. You will do this by building deep relat…
Est. 153,125 USD
As a Account Manager, your mission will be to drive revenue by ensuring your clients are happy, referenceable, and maximizing the value they take from the Navan platform. You will do this by building deep relationships w…
Est. 211,163 USD
We are looking for a Staff Security Analyst to take full ownership of our compliance architecture. You won’t just maintain compliance—you’ll scale and automate it to eliminate manual friction. In this role, you’ll manage…
Est. 275,625 USD
Navan sales organization is seeking a motivated and experienced Enterprise Account Executive to join our growing team. This is an exciting opportunity to join as an early member of the Enterprise team enjoying rapid grow…
Est. 275,625 USD
The Navan Sales team is looking to add a superstar Major Account Executive to the team with knowledge of technology and solid business-to-business sales. This individual will be an early member of our Enterprise Sales te…
Est. 153,125 USD
Navan sales organization is seeking a motivated and experienced Commercial Account Executive to join our growing team. This is an exciting opportunity to join the first and only all-in-one, people-first travel, corporate…
Navan is looking for a Strategy & Operations Lead to partner directly with the Chief Information Officer (CIO). In this pivotal strategic role, you will act as the operational force multiplier for the IT and Technolo…
Est. 80,000 GBP
Our Sales team is looking to add a superstar Enterprise Account Executive to the team with knowledge of technology and solid business-to-business sales. This individual will be an early member of our Enterprise Sales tea…
Est. 262,500 USD
Navan sales organization is seeking a motivated and experienced Enterprise Account Executive to join our growing team. This is an exciting opportunity to join as an early member of the Enterprise team enjoying rapid grow…
Est. 135,000 USD
About the Role Meetings & Events for Navan Group is at a pivot point. We are evolving from siloed organizations into a unified, global "Meetings & Events" powerhouse. Our Operations need to build for the new futu…