Description
Job Title: Executive Assistant (Human Resources)
Company: Loenbro, LLC
Business Unit/Department: Human Resources
Location: Westminster, CO
Reports to: Chief Human Resource Officer
Employment Type: Full-Time
FLSA Classification: Exempt
About Loenbro
Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.
At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.
Job Summary
The Executive Assistant will provide high-level administrative and operational support to the Human Resources Leadership Team, including leaders across Human Resources, Talent Acquisition, and Learning & Development. This role is responsible for managing complex calendars, coordinating meetings and communications, and ensuring seamless day-to-day operations for the HR function. The Executive Assistant will serve as a key liaison between leadership, internal stakeholders, and external partners, maintaining confidentiality while prioritizing competing demands. Success in this role requires strong organization, attention to detail, and the ability to anticipate needs, streamline processes, and support strategic HR initiatives.
Essential Job Responsibilities
- Provide comprehensive administrative support to HR Leadership, including Talent Acquisition and Learning & Development leaders.
- Manage and prioritize complex calendars, scheduling meetings, interviews, and executive-level discussions across multiple stakeholders and time zones.
- Coordinate and prepare materials for meetings, including agendas, reports, presentations, and follow-up action items.
- Take accurate and concise meeting minutes, capturing key decisions, action items, and ownership to ensure clear follow-through.
- Assist with travel planning as needed.
- Serve as a central point of contact between HR leadership and internal/external stakeholders, ensuring timely and professional communication.
- Maintain strict confidentiality of sensitive employee, business, and organizational information.
- Track and manage key HR deliverables, deadlines, and projects to ensure alignment and execution.
- Prepare and process expense reports, purchase requests, and vendor coordination as needed.
- Organize and maintain digital files, reports, and documentation for easy access and compliance.
- Identify opportunities to streamline administrative processes and improve operational efficiency within the HR function.
- Support special projects, reporting, and ad hoc requests from HR leadership.
Key Qualifications
- 5+ years of experience supporting senior leaders or executives, preferably within Human Resources or a related function.
- Proven ability to manage complex calendars, coordinate across multiple stakeholders, and prioritize competing demands in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to draft clear, professional communications on behalf of leadership.
- Demonstrated experience taking detailed meeting minutes and translating discussions into actionable follow-ups.
- High level of discretion and ability to handle confidential and sensitive information with professionalism.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with collaboration tools (e.g., Teams, SharePoint).
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to anticipate needs, think proactively, and solve problems with minimal direction.
- Experience supporting HR functions such as Talent Acquisition, onboarding, or Learning & Development is preferred.
- Strong project coordination skills, with the ability to track deadlines, manage multiple priorities, and ensure timely execution.
- Professional presence with the ability to interact effectively with senior leaders and cross-functional teams.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
- Indoor office setting with controlled
- Potential visits to outdoor industrial sites with exposure to weather
- Potential exposure to noise, dust, chemicals, or other environmental
- Travel requirements: TBD
This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.
Benefits
Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and holiday pay
- Life and disability insurance
- Professional development and training opportunities
- Employee assistance program (EAP)
Benefits eligibility may vary based on employment classification and hours worked.
Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:
- Living with Integrity
- Exceeding Expectations
- Acting with Urgency
- Delivering Excellence
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