Description
Job Title: Construction Billing Coordinator
Company: Loenbro, LLC
Business Unit/Department: Accounting
Location: Centennial, CO; Gilbert, AZ
Reports to: Assistant Controller
Employment Type: Full-time, onsite
FLSA Classification: Non-Exempt
Candidates must be authorized to work in the United States on a full-time basis. We are unable to sponsor or transfer visas at this time.
About Loenbro
Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.
At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.
Job Summary
The Construction Billing Coordinator manages, tracks, and processes lien waivers and related construction payment documentation. This role ensures accurate and timely processing of lien waivers to support project billing and collections. The position is highly detail-oriented and execution-focused, requiring strong organization, consistency, and follow-through.
Essential Job Responsibilities
- Lien & Compliance Management: Prepare, review, distribute, and collect lien waivers for subcontractors, vendors, and suppliers. Ensure strict adherence to company policies, customer requirements, and state-specific lien laws.
- Timeliness & Accountability: Maintain a strong sense of urgency in completing tasks, ensuring lien waivers are processed promptly to avoid delays in customer payments (including high-value invoices)
- Documentation & Tracking: Maintain accurate, organized records within accounting/ERP systems. Verify supporting documents including invoices, contracts, change orders, and insurance certificates.
- Financial Support: Monitor aging reports and follow up on outstanding lien waivers. Assist with monthly billing cycles, project closeout documentation, and internal/external audits.
- High-Volume Processing: Manage a consistent, repetitive workflow across multiple projects simultaneously, maintaining accuracy across large volumes of documentation.
- Communication & Collaboration: Partner with Accounts Payable, Accounts Receivable, vendors, and customers regarding payment status. Serve as the primary point of contact for inquiries regarding lien releases.
- Issue Resolution: Identify and resolve documentation or payment discrepancies by coordinating with the internal teams and external partners.
Minimum Qualifications
Required:
- High school diploma or equivalent (Associate’s degree preferred).
- 2+ years of experience in administrative support, accounting, or construction coordination.
- Basic understanding of construction billing, contracts, and lien waiver documentation.
- Proficiency in Microsoft Office Suite (particularly Excel and Outlook).
- Strong organizational skills, high attention to detail, and the ability to meet strict deadlines.
- Excellent written and verbal communication skills with the ability to handle sensitive financial info professionally.
- Strong sense of ownership, reliability, and urgency in completing time-sensitive tasks.
- Ability to manage repetitive work with consistency and high attention to detail.
Preferred:
- Experience within the construction, industrial, or subcontracting industries.
- Familiarity with multi-state lien laws and compliance requirements.
- Experience with ERP/accounting platforms (e.g., Viewpoint, Spectrum, Vista, SAP, NetSuite).
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
- Indoor office setting with controlled temperature
- Travel requirements: none
This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.
Benefits
Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and holiday pay
- Life and disability insurance
- Professional development and training opportunities
- Employee assistance program (EAP)
Benefits eligibility may vary based on employment classification and hours worked.
Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:
- Living with Integrity
- Exceeding Expectations
- Acting with Urgency
- Delivering Excellence
…we want to hear from you.
Loenbro is an Equal Opportunity Employer
This role will remain open to recruitment until successfully filled.
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