Senior Accounting Operations Analyst
C3 AIRedwood City, California, United States · Posted 1 month agoDescription
C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: C3 AI
C3 AI is seeking a detail-oriented and motivated Senior Accounting Operations Analyst to join our Finance team. You will be responsible for managing the full accounts payable cycle including invoice processing, vendor payments, and month-end close support. The ideal candidate brings 4–5 years of hands-on AP experience, proficiency in NetSuite and Coupa, a passion for process improvement, Agentic AI processes and automation, and the ability to thrive in a fast-paced, high-growth enterprise AI environment.
Please note that this position is full-time and located onsite at our Redwood City office.
Responsibilities:
- Process and review high-volume vendor invoices end-to-end: receipt, coding, two-way PO matching, approval routing, and posting in NetSuite; manage the AP inbox and ensure all invoices are processed accurately and on time.
- Execute domestic and international payment runs (ACH, wire, check, virtual card); manage payment scheduling and coordinate with Treasury to optimize cash flow.
- Own vendor onboarding and maintenance including W-9/W-8 collection, banking detail verification, and vendor master data integrity in NetSuite and Coupa; serve as the primary point of contact for vendor inquiries and dispute resolution.
- Drive process improvement initiatives across the full procure-to-pay cycle: identify manual bottlenecks, champion automation opportunities in Coupa and NetSuite, and leverage C3 AI’s own AI tools (agentic AI, generative AI) to reduce invoice cycle times and exception rates.
- Support month-end and quarter-end close by preparing AP aging reports, accruals, prepaid amortization schedules, and balance sheet reconciliations; ensure accurate cut-off and timely reporting to the Controller.
- Maintain robust internal controls over AP, including SOX-compliant documentation, duplicate-payment detection, segregation of duties, and audit-ready transaction records; support Auditors and internal audit reviews.
- Collaborate cross-functionally with Procurement, Legal, and FP&A on PO compliance, budget coding accuracy, and supplier contract terms; surface data-driven insights on DPO, payment trends, and spend analytics.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
- 4–5 years of accounts payable or broader accounting experience, preferably in a high-growth technology or SaaS company; experience at a publicly traded company a strong plus.
- Hands-on proficiency with NetSuite (AP module, payment runs, saved searches) and Coupa (invoicing, purchase orders, supplier portal, spend analytics); experience with the NetSuite–Coupa integration preferred.
- Demonstrated track record of driving AP process improvements: automation of invoice workflows, exception reduction, cycle-time compression, or ERP/P2P system enhancements; experience piloting or deploying AI-assisted AP tools is a strong differentiator.
- Solid understanding of U.S. GAAP as applied to accounts payable, accruals, and prepaid expenses; familiarity with SOX controls and internal audit requirements in a public-company environment.
- Experience managing domestic and international vendor payments including ACH, wire, check, virtual card, and foreign currency transactions; knowledge of TransferMate or similar cross-border payment platforms is a plus.
- Strong attention to detail and data accuracy with the ability to manage high invoice volumes while maintaining a low error rate; experience with two-way PO matching and AP aging analysis.
- Advanced proficiency in Microsoft Excel; experience with FloQast, Concur, or similar finance tools a plus.
- Effective communicator with the ability to work cross-functionally with Procurement, Legal, Treasury, and FP&A and to present AP metrics and process improvement recommendations to Finance leadership.
- Self-starter with a continuous-improvement mindset and the ability to work independently in a fast-paced, high-growth environment with shifting priorities.
- Ability to work independently and as part of a team with a hands-on mentality, strong attention to detail, and a can-do attitude in a fast-paced, publicly traded enterprise AI company.
Candidates must be authorized to work in the United States without the need for current or future company sponsorship.
C3 AI provides excellent benefits, a competitive compensation package and generous equity plan.
C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.
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