Student Account Financial Specialist – Future Opportunities
Aviation Institute of MaintenanceFremont, California, United States · Posted Aug 9, 2025Description
Training Tomorrow's Technicians to Become Skilled, Employable and Essential.
About Us - Big Changes, Better Benefits - Join us today!
The Aviation Institute of Maintenance (AIM), established in 1969, is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. With 15 campuses nationwide, AIM is a cornerstone in the aviation industry, accounting for 20% of all students attending FAA-certified Airframe & Powerplant (A&P) schools across the country. Each year, AIM proudly contributes to the graduation of nearly one in four certified aircraft technicians in America.
At AIM, you'll become part of a dynamic team of educators and leaders, all united by a shared commitment to delivering top-notch training and ensuring student success. We are passionate about equipping the next generation of aircraft technicians with the skills and knowledge needed to excel in the aviation industry. If you are eager to make a meaningful impact and help shape the future of aviation maintenance, AIM offers a rewarding environment where your contributions will truly matter.
Student Account Financial Specialist – Future Opportunities
Location: AIM campus, Fremont, CA
Schedule Options: Full-time
Compensation: $28-$38 / hour, depending on experience, qualifications and other factors
Position Overview
We’re building a talent pool for future Student Account Financial Specialist openings, and we’re hoping to connect with individuals seeking temporary, temporary-to-permanent, or permanent employment.
If you have a strong background in financial operations and thrive in a fast-paced academic environment, we invite you to apply and be considered for upcoming roles.
This role is crucial to managing federal funding, alternative financing, and third-party billing—ensuring students are financially supported and institutional operations run smoothly.
Key Responsibilities
- Administer federal and alternative funding disbursements in compliance with all regulations
- Oversee third-party billing (WIA, TA, Vocational Rehab) and coordinate timely payments
- Track Title IV refunds and credit balances; ensure timely and accurate processing
- Review student accounts and ledgers to verify adequate funding and identify financial concerns
- Meet with students to arrange payment plans and monitor cash payments
- Manage account closeouts for graduates and drops, including reporting and compliance tasks
- Coordinate with Financial Aid on student refunds and process required exit documentation
- Maintain accurate records in CampusNexus, documenting financial transactions and communications
- Prepare weekly deposits and monthly submissions to accounting
- Support inventory management, receive signed agreements, and keep accurate office documentation
- Attend monthly Census Meetings, trainings, and relevant professional development events
- Mentor new staff and contribute to a positive, student-focused culture
- Complete additional assignments as directed by the Supervisor
Qualifications
Required:
- High School Diploma or GED (or equivalent professional experience)
- At least 2 years of financial/accounting experience, preferably in education
- Strong math, accounting, and problem-solving skills
- Proficiency in Microsoft Office
- Flexible availability, including occasional evenings and travel as needed
Preferred:
- Bachelor's degree in business, accounting, or related field
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